Careers

Administrative Assistant

Reports to: Regional Director, DC
Classification: Part-time, Non-exempt
Location: Washington, DC

About the David Lynch Foundation
The David Lynch Foundation (DLF) is a 501(c)(3) nonprofit organization, founded in 2005 that addresses the epidemic of trauma and toxic stress among underserved populations through the implementation of the evidence-based Transcendental Meditation technique.

The Opportunity
DLF has undergone a remarkable transformation and it has earned broad public interest and support for its evidence-based work and proven impact.

The Meditation Center at THEARC, a program of the David Lynch Foundation, Center for Health and Wellness, is seeking a Program Coordinator to join its growing team. Based in South East Washington DC at the Town Hall Education and Recreation Campus (THEARC), The Meditation Center is dedicated to preventing and eliminating the epidemic of toxic stress and trauma by offering courses in the easy-to-learn, evidence-based Transcendental Meditation (TM) technique. ​

We are seeking an energetic, tech savvy, multitasker with excellent computer capabilities and good phone, communication and organizational skills. The Administrative Assistant will provide a high level of administrative and programmatic support to The Meditation Center at THEARC and must be personable, organized and proficient with social media This is a part-time position that requires a person to be in the office 5 days a week. A great opportunity for someone who is launching their career or looking for something long term and is excited to be a part of a one-of-a-kind, world class, nonprofit organization that is improving lives and making a difference in the community. An excellent opportunity for anyone with an interest in public health, community outreach and engagement, and/or working with a community-based start-up.

Duties include but not limited to:

Programmatic

  • Assist with tasks related to the planning and execution of The Meditation Center (TMC) programs and events such as retreats and other virtual and in person events. Provide support on the day that special events are held.
  • Plan and coordinate all aspects of the monthly Meditate & Create events.
  • Coordinate all aspects of tabling and information dissemination at community outreach events held at THEARC, health fairs, conferences, etc.
  • Work closely with TM teachers to conduct follow-up with organizations interested in launching TM pilot projects and/or courses, and with individuals interested in learning TM.
  • Provide in-person front desk and safety protocol support (for COVID) for our in-person Meditation instructions in DC.
  • Maintain and update TMC mailing lists including key community leaders, local donors, THEARC partners and others.
  • Responsible for creating content for social media and helping TMC to maintain a strong social media presence and keeping Facebook, Instagram and the TMC Web Calendar up to date.
  • Draft and create content for monthly Newsletter.
  • Assist, as needed, with information gathering for TMC grant proposals.
  • Other duties as assigned by the Regional Director and Program Director.

Administrative

  • Be a daily presence in the office, greeting people who come for Intro Talks, TM Courses and meetings, as well as taking phone calls. (While we are still work from home, the TMC phone line will be connected to their cell phone)
  • Gather all data for all attendees of instructions and events and social media numbers and put into the Google sheet monthly to provide information to the Senior Program Director.
  • Provide support to TM teachers by preparing forms and/or information packets for Intro Talks and TM courses ensuring that the pre-survey is administered prior to the first day of instruction as well as being available to assist TM teachers with periodic evening and/or Saturday TM Courses.
  • Salesforce-enter all instructions and checkings into Salesforce on a weekly basis.
  • Using the AppToto system, serve as a back-up in scheduling people for Intro Talks, TM courses, Group Meditations and Retreats.
  • Order office and teaching supplies, as well as marketing materials from the David Lynch Foundation. Receive and unpack packages from FedEx and UPS, and keep the supply closet stocked and well organized.
  • Ensure that the office and meditation rooms are kept clean by maintenance staff, but do light cleaning of kitchen, refrigerator and office in between cleaning by maintenance staff. Report problems to THEARC’S Maintenance Department and follow up to ensure issues are resolved.
  • Support Regional Director with all schedule and other admin/tech needs
  • Support team with all meeting scheduling/Zoom scheduling needs.
  • Participate in weekly TMC Team meetings and other meetings as needed. Take all meeting minutes and send to attendees
  • Keep Google drive updated and organized.
  • Administrative/tech support.

Qualifications

  • Previous administrative or office experience is required. (2-3 years)
  • Detail oriented with ability to multi-task and meet tight deadlines.
  • A self-starter with a documented track record of working independently and effectively with minimal supervision.
  • A go-getter who is capable of researching new ideas generated by the Team and others and bringing information to the team for discussion.
  • Must be highly proficient with G Suite (Google Calendar, Drive, Hangouts, Docs, etc.)
  • Highly competent in using Microsoft WORD, Excel, and PowerPoint, as well as utilizing the Google platform to schedule meetings, conference calls and increase overall office efficiency.
  • Proven experience-using software to create flyers, newsletters, forms and spreadsheets.
  • Advanced knowledge of social media with experience keeping Instagram, Facebook, Twitter and other social media accounts updated.
  • Ability to work on one's feet for several hours at a time for events and to lift 50 pounds comfortably when transporting equipment for tabling, etc.

To Apply

Please email cover letter and resume in pdf format (job title in subject area) to
careers@davidlynchfoundation.org

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